Standard Forms
Manage hot work, confined space, work-at-heights and similar work permit forms with standard digital workflows.
WORK PERMIT MANAGEMENT
Work Permit Management System
Manage work permits, operation permits and site approvals in a standard, traceable and digital flow. With Wellcome, bring critical work processes under control with HSE 6331 compliance.
LIVE SITE MAP
Real-Time Work Permit Site Map
The Real-Time Work Permit Site Map is an advanced operations management solution that lets you monitor every active job inside your facility from a single screen, in real time. Hot work, electrical work, work at heights, confined-space entries, lifting operations and general works are all displayed live on the map. This makes it easy to track where each field team is working, detect risky overlaps before they happen, and run health-and-safety processes more effectively.
Thanks to color-coded permits, live field locations and active job details, operations teams can make faster decisions, audits become easier, and the whole facility gains full visibility. Permit workflows go digital under a centralized management approach — safety standards strengthen and site coordination reaches its peak. The modern interface delivers a user-friendly experience that boosts operational efficiency and supports a culture of safe work.
- Color-coded permits (hot work, work at heights, confined space, lifting…)
- Live duration and location of active jobs
- Early detection of risky overlaps
- 30-second refresh interval
WHAT DOES IT DO?
Work Permit & Operation Permit Processes in One Flow
Approval Workflow
Work permit requests are routed to the right authorities; approval, rejection and revision steps are recorded traceably.
Site Control
Site operations do not start until the work permit is complete; the process is halted when approval or documents are missing.
Audit Trail
Which work permit, on which date and by which officer it was approved is reportable; records are kept audit-ready.
HOW DOES IT WORK?
3 Steps from Request to Site Approval
Work permit requests are managed end to end through standard form, authorized approval and site control steps.
01
Work Permit Request
Work type, location, team and risk details are created via a digital form.
02
Authorized Approval Workflow
The request is routed to the relevant managers; approval, rejection and revision steps are recorded in the system.
03
Site Work Control
Once all approvals are complete, the work permit becomes active; the process is halted for missing or expired permits.
KEY CAPABILITIES
Strengths of the Work Permit Module
Digital Request
With the digital work permit system, the permit form is filled instantly via mobile or web.
Approval Workflow
Multi-level approval chain with full approval history; each step shows who approved.
Photos & Attachments
For site operation control, photos and documents from the work area are linked to the permit.
Closure & Archive
Automatically archived when each permit is finalized; records are kept for the audit report.
DIGITAL SIGNATURE
Fast and Secure Approval with Digital Signature
Work permits created in our module can be digitally signed by the field manager or authorized person via SMS. The approval is completed without leaving the site, is legally valid, and is traceable end-to-end.
- 01Real-Time SMS Notification
How, where and by whom the work will be done is sent via SMS to the authorized person.
- 02Easy Mobile Signing
The authorized person taps the link on their phone and signs the permit digitally within seconds.
- 03Accelerated Process
The field manager completes approval without physically going to the office — the permit cycle speeds up.
- 04Full Traceability
Every signature is logged: who signed, when, and from which device is transparently visible.
Paperless
Faster
More Secure
Fully Traceable
USE CASES
Which Work Types Is It Used For?
The Wellcome Work Permit module makes work permits standard, traceable and auditable across manufacturing, maintenance, energy, logistics and multi-location facilities.
Critical Work Types
- Hot work (welding, cutting, grinding)
- Electrical work
- Work at heights
- Confined space entry
- Lifting operations
Operational Benefits
- Tracking simultaneous permits in a single dashboard
- Risk-based mandatory checklists
- Preventing unauthorized persons from opening permits
- Integration with maintenance and shutdown planning
Digitize Your Work Permit Processes with Wellcome
We review your current permit types and design the workflow together.