WORK PERMIT MANAGEMENT

Work Permit Management System

Digitize work permit processes, strengthen control and compliance. Manage critical permits for maintenance, hot work, electrical, confined space and work at heights with standard, traceable and approved workflows.

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Maintenance personnel reviewing work permit approval flow on Wellcome tablet in an industrial environment
Wellcome real-time work permit site map — color-coded active permits over the facility
LIVE SITE MAP

Real-Time Work Permit Site Map

The Real-Time Work Permit Site Map is an advanced operations management solution that lets you monitor every active job inside your facility from a single screen, in real time. Hot work, electrical work, work at heights, confined-space entries, lifting operations and general works are all displayed live on the map. This makes it easy to track where each field team is working, detect risky overlaps before they happen, and run health-and-safety processes more effectively.

Thanks to color-coded permits, live field locations and active job details, operations teams can make faster decisions, audits become easier, and the whole facility gains full visibility. Permit workflows go digital under a centralized management approach — safety standards strengthen and site coordination reaches its peak. The modern interface delivers a user-friendly experience that boosts operational efficiency and supports a culture of safe work.

  • Color-coded permits (hot work, work at heights, confined space, lifting…)
  • Live duration and location of active jobs
  • Early detection of risky overlaps
  • 30-second refresh interval
WHAT DOES IT DO?

Standard Flow for Critical Work Permits

Standard Flow

Same template for every permit type — who requested, who approved, which checks were done.

Risk Discipline

Approval cannot be given without risk assessment and checklist; critical checks are never skipped.

Full Audit Trail

Complete timeline of each permit; reported with one click in audits and investigations.

Legal Compliance

Document and process readiness for HSE Law 6331 and related regulations.

HOW DOES IT WORK?

3 Steps from Request to Closure

Every step passes through authorized control; the process does not close until complete.

01

Request

Contractor or responsible person selects permit type; work area, team and duration are entered into the system.

02

Approval & Control

Risk assessment and checklist are completed; authorized site manager gives digital approval.

03

Closure & Record

Permit is closed when work is done, additional documents/photos are added, the entire flow is archived and kept audit-ready.

KEY CAPABILITIES

Strengths of the Work Permit Module

Digital Request

Permit form is filled instantly via mobile or web.

Approval Workflow

Multi-level approval chain; each step shows who approved.

Photos & Attachments

Photos and documents from the work area are linked to the permit.

Closure & Archive

Automatically archived when each permit is finalized — never lost.

DIGITAL SIGNATURE

Fast and Secure Approval with Digital Signature

Work permits created in our module can be digitally signed by the field manager or authorized person via SMS. The approval is completed without leaving the site, is legally valid, and is traceable end-to-end.

  1. 01
    Real-Time SMS Notification

    How, where and by whom the work will be done is sent via SMS to the authorized person.

  2. 02
    Easy Mobile Signing

    The authorized person taps the link on their phone and signs the permit digitally within seconds.

  3. 03
    Accelerated Process

    The field manager completes approval without physically going to the office — the permit cycle speeds up.

  4. 04
    Full Traceability

    Every signature is logged: who signed, when, and from which device is transparently visible.

Wellcome work permit — SMS-based mobile digital signature flow (notification → mobile access → permit detail → signature → record)
Paperless
Faster
More Secure
Fully Traceable
USE CASES

Which Work Types Is It Used For?

One standard flow for all critical work in your facility.

Critical Work Types

  • Hot work (welding, cutting, grinding)
  • Electrical work
  • Work at heights
  • Confined space entry
  • Lifting operations

Operational Benefits

  • Tracking simultaneous permits in a single dashboard
  • Risk-based mandatory checklists
  • Preventing unauthorized persons from opening permits
  • Integration with maintenance and shutdown planning

Digitize Your Work Permit Processes with Wellcome

We review your current permit types and design the workflow together.

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