Single Profile
Gather company and employee data in one dashboard; manage contractor and subcontractor records in a central system instead of scattered spreadsheets.
CONTRACTOR & SUBCONTRACTOR
Contractor & Subcontractor Management System
Manage documents, training and site access in one flow. With Wellcome, centralize contractor and subcontractor management by company, employee and authorization in a single management system.
WHAT DOES IT DO?
Contractor & Subcontractor Processes in One Flow
Document Discipline
Contractor and subcontractor document tracking in one system: certificates, insurance, health reports and HSE documents, with automatic expiry monitoring.
Mandatory Training
Site access is not granted until HSE training is completed; each employee sees their own training and document status.
Audit Trail
Which document, on which date and by which officer it was approved is reportable; the process is kept audit-ready.
HOW DOES IT WORK?
3 Steps from Definition to Site Entry
All steps are linked and run in sequence; entry is not opened until documents, training and site access authorization are complete.
01
Company & Employee Definition
The contractor company profile is created; employees, roles and subcontractor relationships are defined in the system.
02
Document & HSE Training Check
Certificates, insurance, health reports and HSE training are uploaded; validity and missing items are tracked automatically.
03
Site Access Authorization
Once all requirements are met, access via QR/card is automatically granted; otherwise entry is blocked.
KEY CAPABILITIES
Strengths of the Contractor & Subcontractor Module
Company Profile
Contractor company contract, insurance, tax status and contact information in one place.
Expiry Alerts
Email/alert before document validity ends; never face missing documents on site.
Authorization
Rule-based site access authorization: which contractor can access which area is defined.
Multi-Location
If contractor and subcontractor teams work at multiple facilities, the process runs in sync.
USE CASES
Which Operations Does It Support?
The Wellcome Contractor module centralizes document, training and entry processes in operations with heavy contractor, subcontractor and field-team traffic.
Manufacturing & Facility
- Standard acceptance of periodic maintenance contractors
- Separate authorization for mechanical, electrical, cleaning crews
- Entry blocked until HSE training is complete
- Multi-shift and multi-location management
Construction & Site
- Centralizing subcontractor employee lists
- Certificate validity tracking (working at heights, confined space, etc.)
- Digital document verification at site gate
- Visibility of main contractor – sub-contractor hierarchy
Ensure Operational Discipline in Contractor Management
We review your process and plan together how to integrate with your existing setup.