Single Profile
Company and employees in one dashboard — no duplicate records, scattered spreadsheets or lost documents.
CONTRACTOR & SUBCONTRACTOR
Contractor & Subcontractor Management System
Documents, training and site access — contractor management in one flow. Centralize everything from company and employee profiles to document validity with Wellcome.
WHAT DOES IT DO?
Contractor Processes in One Flow
Document Discipline
Certificates, insurance, health reports and HSE documents on the system with automatic expiry tracking.
Mandatory Training
Site access is not granted until site training is completed; each employee sees their own status.
Audit Trail
Which document, on which date, approved by which officer — all reportable.
HOW DOES IT WORK?
3 Steps from Definition to Site Entry
All steps are linked — if one is missing, access is not granted.
01
Company & Employee Definition
Contractor company profile is created, employees are linked; role and site are defined for each employee.
02
Document & Training Check
Required certificates and trainings are uploaded; system automatically audits validity and missing items.
03
Site Access Authorization
Once all requirements are met, access via QR/card is automatically granted; otherwise entry is blocked.
KEY CAPABILITIES
Strengths of the Contractor Module
Company Profile
Contract, insurance, tax status and contact information in one place.
Expiry Alerts
Email/alert before document expires; never face missing documents on site.
Authorization
Which contractor can access which area — defined by rules.
Multi-Location
If the same company works at multiple facilities, the process runs in sync.
USE CASES
Which Operations Does It Support?
The Wellcome Contractor module adapts to any sector with heavy site traffic.
Manufacturing & Facility
- Standard acceptance of periodic maintenance contractors
- Separate authorization for mechanical, electrical, cleaning crews
- Entry blocked until HSE training is complete
- Multi-shift and multi-location management
Construction & Site
- Centralizing subcontractor employee lists
- Certificate validity tracking (working at heights, confined space, etc.)
- Digital document verification at site gate
- Visibility of main contractor – sub-contractor hierarchy
Ensure Operational Discipline in Contractor Management
We review your process and plan together how to integrate with your existing setup.